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Information for Authors
The deadline for submitting the final version of your paper is November 10, 2000 (midnight EST).- Specific instructions are provided in authorkit.pdf (also included below in plain text)
- The LaTeX style file that you should use is proceed.sty (this is the UAI style file)
PROFESSIONAL BOOK CENTER - AI & STATISTICS 2001 CONFERENCE
2050 SOUTH SAINT PAUL ST., DENVER, CO 80210, U.S.A.
To: All authors of accepted papers
Congratulations on the acceptance of your paper for inclusion in the
AI & Statistics 2001 proceedings. The following infor-
mation is essential for preparing your final submission. IMPORTANT:
Due to schedule constraints, your papers must
be delivered electronically. Please follow all instructions as closely
as possible.
Submission Deadline and Mailing Instructions
The deadline for receipt of your formatted paper via FTP, and the appropriate
accompanying forms via FAX (see below)
is FRIDAY, NOVEMBER 10, by midnight (2400 hours) Eastern Daylight
Time. This is an absolute deadline; late pa-
pers can not be included in the proceedings. If you discover major
errors in your paper following electronic submission,
please contact us via e-mail (probook@sni.net) for permission and instructions
on how to submit a replacement paper.
Although we will try to include replacement papers, we cannot guarantee
their inclusion in the book.
We highly recommend that you transmit your file at least 48 to 72 hours
in advance of the deadline. Transient condi-
tions, such as network downtime or inability to maintain a good connection,
may delay transmission. So if at all possible,
please beat the deadline by a couple of days to allow yourself a margin
of error in case there is a problem.
Length Requirements
Each full paper should be no more than 8 pages in length; each poster
paper no more than 6 pages in length. If you
find you must have more space, you may purchase up to 2 (two) additional
pages for a fee of $50 each to cover the
additional production cost. Checks must be drawn on a U.S. bank, denominated
in U.S. dollars, and made payable to
Professional Book Center. You may also pay by Visa/Mastercard. In either
case, you must complete the enclosed Extra
Page Fee Invoice and return it with your paper. We cannot accept purchase
orders for payment of this fee. Any papers
over the given length limit and not accompanied by the Extra Page Fee
Invoice will not be published.
Prior/Duplicate Publication
If your paper contains material (e.g., a figure) for which you have
transferred copyright to another party (e.g., a journal,
publisher, or society), you will need to obtain permission from that
party to include the work in the proceedings. In this
case, your paper should be accompanied by a copy of a written permission
from the journal, publisher, or society, and
the appropriate credit information. Contact Jennifer Ballentine at
ProBook for information about obtaining copyright per-
missions, if necessary. Note: if you publish an original paper in the
proceedings, this should not interfere with future
publication.
Permission to Publish Form
Please print and sign the Permission to Publish form provided with
these materials, and FAX it to Professional Book Cen-
ter (305-946-8106) in advance of the deadline. We will be unable to
publish your paper without this written consent.
However, note that it is not a copyright transfer document-you and/or
the sponsors of your research retain all copy-
rights in the work. Please be aware that only the lead author need
sign this form but he/she is signing it on behalf of all
coauthors-check with your coauthors regarding copyright status of the
paper before signing the form. Please also com-
plete the bottom portion of this form which shows how your name and
your coauthors' names should appear in the
author index. Some names are quite straightforward (Smith, Jim); others
are not so obvious (van Dyke, Jim: alphabetized
under ``V'' or ``D''? Epstein Barr, Sheila-or Barr, Sheila Epstein?).
Extra Page Fee Invoice
If your paper exceeds the limit established by the organizers, you
must also complete and FAX the Extra Page Fee
Invoice along with the Permission to Publish form.
Contacting Professional Book Center
If you have any questions regarding formatting, deadlines, or electronic
submission of your paper, please contact Jennifer
Ballentine at Professional Book Center: 303-756-5222, or send email
to probook@sni.net. Note that Professional Book
Center is located in Colorado in the Mountain Time Zone-two hours earlier
(by the clock) than New York and one
hour later than California. IMPORTANT: Due to the volume of proceedings
papers processed by Professional Book Cen-
ter, we cannot individually confirm receipt of your materials. Please
DO NOT CALL or e-mail to inquire if your paper
has been received. We will contact you if your materials were not received
by the deadline or are incomplete.
PREPARING YOUR PAPER FOR ELECTRONIC DELIVERY-AI & STATISTICS 2000
Please read and follow the instructions below carefully:
1. Prepare and review your paper exactly as if you intended to
physically send it to us. LaTEX macros for formatting
your paper in the appropriate style are available from the conference
Web page:
http://www.ai.mit.edu/conferences/aistats2001/authorkit.html.
Special Note: Please use caps/lowercase style for your paper title-that
is, capitalize all important nouns, adjectives, and
major verbs; use lowercase for minor verbs, prepositions, articles,
and conjunctions unless they begin the title or follow
an internal colon or dash; use all uppercase only if necessary, for
example for acronyms.
2. Once your paper is finalized, use your formatting software
to make a single PostScript, or preferably an Adobe Acro-
bat PDF file for the entire paper. If you have the ability to make
a PDF file directly from LaTEX, we strongly encourage
you to do so for reasons of file size and accuracy. Using Acrobat Distiller
to make a PDF file from your PostScript file is
also possible (be sure to select the press option of Distiller). Whether
you will submit PostScript or PDF files, you must
embed all fonts you use in your file (especially any math fonts, special
symbol fonts, or fonts you have created or cus-
tomized yourself). Do not compress, zip, or encode your file in any
way. Make sure your file size is less than 3 mega-
bytes (this will be much easier with a PDF file). When preparing graphics,
you may wish to downgrade scans or
greyscale images to result in a final file size under 3 megabytes.
Please print and proofread your paper in its electronic
form prior to submission; Professional Book Center will inspect your
paper for obvious errors, but printing your file di-
rectly to a PostScript printer and checking the hard copy carefully
is your best check of accurate PostScripting. Do not
e-mail the PostScript file: attachments frequently fail with files
of this size.
3. Use the paper tracking number assigned by the organizers to
your accepted paper (e.g., kolmogorov1.pdf, kolmo-
gorov2.pdf, etc.) as the filename, followed by the extension `.ps'
for a PostScript file or .pdf for a PDF file.
4. Using your FTP client software, FTP your paper to ftp://ftp.ai.mit.edu/pub/incoming/aistat.
If you are not presently
running FTP client software, we recommend the shareware program `ws_ftp'
which is available on the Web at
`www.tucows.com'.
5. After you've uploaded your contribution, please send an e-mail
message to `tommi@ai.mit.edu' and as well to
`tsr@stat.washington.edu' with `AI & STATISTICS 2001' on the subject
line, and include the following information: the
name of the file that you uploaded, the names of the paper's authors,
the exact paper title, and the number of pages in
the paper.
6. If possible, please FTP your contribution early-papers may
be accepted right away. Early submission will also help
avoid overburdening our server with large amounts of incoming data
arriving all at once on the deadline.
7. You must FAX (to 305-946-8106) your completed Permission to
Publish form and (if applicable) the Extra Page Fee In-
voice form. Both accompanying forms must be received by Professional
Book Center by the paper deadline.
8. Following the conference, we would appreciate any feedback
or comment you have on this electronic delivery sys-
tem. Your comments will be invaluable as we test, refine, and expand
the use of electronic tools in our production of
conference materials. Please share your comments with us by e-mailing
probook@sni.net.
CHECKLIST
Please complete the following by NOVEMBER 10, 2000:
Paper properly formatted and submitted by FTP according
to the Electronic Delivery Instructions.
E-mail sent with filename, authors, title, and page count for paper.
Permission to Publish form signed by lead author of paper FAXed to 305-946-8106.
Extra Page Fee Invoice (if applicable) FAXed to 305-946-8106.
PERMISSION TO PUBLISH
AI & STATISTICS 2001 CONFERENCE
PAPER TRACKING NUMBER:
TITLE OF PAPER:
AUTHORS:
The undersigned (herein "Author"), desiring that the above paper appear
in a publication of the Society for Artificial Intel-
ligence and Statistics (herein "the Publisher"), hereby grants non-exclusive
permission to the Publisher to prepare and
print the paper in a volume tentatively entitled, Proceedings of the
20001 Conference on AI and Statistics, and to repub-
lish the material in print, electronic, or any other form for sale
throughout the world, in this and all future editions, in all
languages.
The Author retains copyright, right to transfer the copyright to other
parties in the future, right to use any and all por-
tions of the work in future publications by the Author, all proprietary
rights (patent rights, etc.) and all other rights.
The Author warrants that he/she is the author and/or proprietor of
this contribution, and has full power to make this
agreement, and that he/she has not granted or assigned any rights in
the work to any other person or entity that would
interfere with this grant of permission.
If the Author has previously granted copyright in this work to another
person or entity, the Author must receive explicit
permission from the copyright holder for publication of the paper in
the above volume by the Society for Artificial Intelli-
gence and Statistics, and said permission is attached to this document.
__________________________________ _________________________________
First author, or Authorized signature
Title (if not author)
__________________________________ _________________________________
Employer for whom work was performed
Date
(if work was for hire)
Author index information
Please give all authors names in last name, first name order as they
should appear in the index:
___________________________________________________
__________________________________________________
___________________________________________________
__________________________________________________
___________________________________________________
__________________________________________________
___________________________________________________
__________________________________________________
FAX THIS FORM TO +1 305 946 8106
or mail to: PROFESSIONAL BOOK CENTER / 2050 South St. Paul St.
/ Denver CO / 80210
to arrive no later than November 10, 2000
PROFESSIONAL BOOK CENTER - AI & STATISTICS 2001 CONFERENCE
2050 SOUTH SAINT PAUL ST., DENVER, CO 80210, U.S.A.
FAX TO: 305-946-8106
EXTRA PAGE FEE INVOICE
PAPER TRACKING NUMBER:
If your contributed paper for the AI & Statistics 2001 conference
proceedings exceeds 8 pages (for full papers; 6 pages
for posters), you may purchase up to 2 additional pages at a cost of
$50 (U.S. dollars) per page.
Title of the paper that exceeds the page limit: _______________________________________________________________
___________________________________________________________________________________________________________
Name of lead author: ______________________________________________________________________________________
Number of extra pages: × $50 per page = total cost for extra pages: _____________________________
OPTION A - PAYMENT BY CHECK
I will be paying using a check made payable to and mailed
to Professional Book Center, 2050 South Saint Paul Street,
Denver, CO 80210, USA. Checks must be in U.S. dollars drawn on a U.S.
bank.
(NOTE: Checks must be accompanied by this form)
OPTION B - PAYMENT USING MASTERCARD OR VISA
Please charge to my (circle one)
Mastercard
Visa
The total dollar amount I wish to charge is: ________________________________________________________________
My credit card number is: _________________________________________________________________________________
The expiration date shown on my card is: _________________________________________________________________
Exact name of the cardholder as shown on card: __________________________________________________________
Cardholder's complete mailing address (must be address at which your
credit card statements are received)
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
The date you completed this form: ________________________________________________________________________
Your signature: ___________________________________________________________________________________________
THIS SPACE RESERVED FOR THE USE OF PROFESSIONAL BOOK CENTER
authorization #
FAX THIS FORM TO +1 305 946 8106
or mail to: PROFESSIONAL BOOK CENTER / 2050 South St. Paul St.
/ Denver CO / 80210
to arrive no later November 10, 2000